ABOUT e-Publications@Marquette

What is e-Publications@Marquette?

e-Publications@Marquette is Marquette University’s digital Institutional Repository (IR). e-Publications@Marquette brings together in one place the scholarly output of Marquette University with the intent to preserve and make openly accessible Marquette scholarship for current and future researchers. See "Vocabulary" below for more on the definition of "Institutional Repository."

Please note that Marquette University Law School maintains its own institutional repository, Marquette Law Scholarly Commons.

How does depositing my work in e-Publications@Marquette benefit me?

ACCESS: Depositing your work in e-Publications@Marquette allows for online open access to the material. Making your work openly accessible may lead to wider readership for your work because it does not require user fees or subscription access, which may not be available to all potential readers. You will receive a monthly download report to let you know how often others are finding and reading your work. See "Vocabulary" below for more on the definition of "Open Access."

REUSE: The documents as well as the citations you deposit in e-Publications@Marquette can be used and reused in a number of ways: You can automatically populate a personal website using entries in e-Publications@Marquette (see SelectedWorks, or talk to repository staff about other options); colleagues can link to, "like," and "tweet" about your work directly from the record itself, and repository staff can send your work to other disciplinary repositories at your request.

PRESERVATION: Authors also benefit from having a stable URL to which you can refer colleagues. You will not have to provide reprints or e-mail documents to others who are interested in your research, nor will you have to update references to URLs of material posted on your personal site should you change your site architecture in the future. The Library will take responsibility for preserving your work in digital form.

Who can deposit?

Depositors must be Marquette faculty, students or staff. Materials must be affiliated with Marquette in some way - preferably an author or co-author is a Marquette- affiliated faculty, student or staff member. Materials from conferences, symposia, and similar events sponsored by Marquette and Marquette academic departments and institutes are also eligible with proper permissions from their authors and presenters. Authors and presenters at Marquette-affiliated events need not be Marquette-affiliated themselves.

Students may not deposit materials without the approval of their department or advisor. Contact e-Publications@Marquette , with questions about student materials in e-Publications@Marquette. Graduate students should contact the Graduate School regarding deposit of their thesis or dissertation.

What kind of content is eligible for deposit in e-Publications@Marquette?

A wide variety of content is eligible for deposit in e-Publications. These include, but are not limited to:

  • Articles written or co-authored by Marquette faculty. Those previously published in journals must be under a publishers’ agreement or copyright status that allows deposit in an institutional repository. The Libraries can assist in determining publisher policy for deposit. (Contact e-Publications@Marquette, , with questions about publisher permissions and copyright)
  • Electronic theses and dissertations (See Graduate School instructions on ETDs)
  • Conference presentations (abstract, slides, and/or script)
  • Working papers
  • Journals based at Marquette, including graduate student run journals

Please contact e-Publications@Marquette if you have any questions about eligibility of work for deposit.

How do I know if I can deposit my journal article or other material in e-Publications@Marquette?

Most journal articles and many book chapters are eligible for deposit in e-Publications@Marquette. The most commonly allowed version for deposit is the "Author’s Version" (see "What is an 'Author Version'..." below). Repository staff will work with your publisher to gain permission to deposit your work. If the publisher does not grant deposit, we can still create a record with a link to the subscription access site.

If you have a copy of your publication agreement you may refer to it for further clarification of your specific copyright permissions. If you have negotiated a different agreement from the standard agreement with your publisher, please pass this on to the repository staff as you may have additional rights to deposit beyond what the publisher grants by default.

For dissertations and theses, see the Graduate School's guide to electronic submission

What is an "Author Version" and which version of my journal article should I deposit?

Many publishers allow use of the author's final, accepted version (post-peer-review, with any corrections, but prior to publisher formatting and pagination) in institutional repositories. This is most commonly referred to as the "Author Version," but is sometimes also called a "Post-print" or "Accepted Version." Therefore, the preferred version for deposit is the "Author Version." If the publisher does allow deposit of the "Published Version," repository staff will obtain a copy or contact the author if a copy cannot be easily obtained. See "Vocabulary" for complete definitions of "Author Version," "Accepted Version," and "Published Version."

What if my publishing agreement allows deposit of my journal article in an institutional repository, but only if certain conditions are met?

Publishers may request special conditions for posting in Marquette's e-Publications repository. e-Publications@Marquette makes every attempt to accommodate these conditions, including:

  • "Author Version": Many publishers allow deposit of the final, peer-reviewed and corrected version of an article prior to publisher formatting, also known as the "Author Version" (or sometimes "Post-print" or "Accepted Version"). This is the most common version of an article allowed for deposit. If this is the case for your article, repository staff will contact you to obtain a copy, and the record will indicate the version available, as well a link to the final published version. (For more on Article Versions, see "Vocabulary," below)
  • Citations and Notices: Repository staff will provide a citation to the journal as well as any disclaimers or notices requested by the publisher.
  • Link to Publisher’s Website: Repository staff will provide a link to the published version of the article at the publisher’s website.
  • Digital Object Identifier: Permanent identifiers for digital objects are provided by some publishers. They appear as a sequence of punctuated digits and letters, like "10.1000/182". If the publisher provides a DOI for an article repository staff will enter the DOI in the Comments box as a link.
  • Embargo Period: Some publication agreements allow for open access deposit only after a certain date. Material can be submitted to the Repository before this date. The repository platform is designed to prevent download of the article until the embargo date has passed. The material and a citation will be in the repository but the full-text will not be accessible until the specified date.

How do I deposit my journal article or other material in e-Publications@Marquette?

The most common methods of submission are:

  1. Simply email your material to e-Publications@Marquette
  2. Submit your citation via the Compendium submission form and click "yes" in the e-Publications@Marquette permissions section to grant the Libraries permission to include your work.

In either case, we will seek permissions on your behalf, create appropriate metadata, and upload your documents for you. If we need further information or materials (such as an "Author Version" of your article) we will contact you after we have determined the publisher's policy and conditions.

Can I submit my articles and other material directly to the e-Publications@Marquette site?

Yes, if you prefer, you may also submit your material online directly through the e-Publications@Marquette website. Go to our homepage at http://epublications.marquette.edu/ and submit your material yourself by clicking on the "My Account" link on the navigation bar at the top right. You may log-in from here or create your account. Submit your material by clicking on the Upload link under the Administrator Tools box. A new screen will appear. Scroll until you reach the Upload File section and upload your material by choosing one of the three upload options provided.

Repository staff will verify and complete the deposit after you have uploaded your material. It is required that you complete the Title, Authors, Publication Date, and Embargo Date sections during the upload process. If your material is not in digital format, repository staff may be able to digitize the material for you. Please email e-Publications@Marquette at or call 414-288-1675.

What if there are multiple authors of the material I wish to deposit?

Multi-authored material may be deposited into e-Publications@Marquette as long as one of the authors is affiliated with Marquette University and the material is not restricted by the publication agreement held between the authors and publisher.

Where can I learn more about open access issues?

For authors interested in learning more about open access and institutional repositories (IR), a wealth of resources are available online. The Association of Research Libraries (ARL) provides links to news on open access through its "Reshaping Scholarly Communication" initiative. A 2002 position paper prepared by Raym Crow under the auspices of The Scholarly Publishing & Academic Resources Coalition (SPARC) describes IRs and examines their role and impact within academic institutions and the larger scholarly communication environment. SPARC also provides information and resources on copyright and author's rights, including an Author Addendum designed to help authors negotiate to retain more rights when they publish their research. Another resource for understanding the strategic importance of IRs is Clifford Lynch's 2003 piece Institutional Repositories: Essential Infrastructure for Scholarship in the Digital Age. More recently, a March 2011 study from the Berkeley Center for Studies in Higher Education (Peer Review in Academic Promotion and Publishing: Its Meaning, Locus, and Future) looks at peer review and the scholarly publishing environment more broadly, with commentary on open access and institutional repositories. Peter Suber, an open access advocate, maintains an introduction to open access questions as well as more in-depth treatments at his website.

There are numerous other useful resources available. For more information on open access, scholarly communication, institutional repositories, and e-Publications@Marquette, contact your subject liaison or e-Publications@Marquette .

VOCABULARY

Author Addendum

An additional document with special conditions attached to the generic publication agreement between an author and publisher. (The SPARC Author Addendum is one example of an addendum authors may attach to their publishing agreement in order to begin a negotiation with the publisher on the rights they retain: http://www.arl.org/sparc/author/addendum.shtml.)

Author Version, or Accepted Version

The final version of an article after it has been peer-reviewed and revised into its final form by the author, but prior to formatting (including final pagination) and branding by the publisher. This is the version publishers most commonly allow for deposit. (Note: Sometimes the term "Post-print" is used to refer to this version. However, "Post-Print" can also mean the published version.)

Embargo

A publishing embargo prevents access to full-text versions of published material for a specified period of time. Published journal articles sometimes have a specified embargo period for posting in institutional repositories stated in the publication agreement between the author and publisher.

Marquette theses and dissertations may be embargoed in e-Publications@Marquette by the author for 6 months, 1 year or 2 years. Students should be aware that absolutely no one can access their work while it is under embargo and therefore should consider carefully a decision to exercise that option. Specific situations may necessitate an embargo period, such as the author is seeking publication of the material or is applying for a patent on research contained within the material. See Marquette's Graduate School policy on embargoes and restrictions.

Gold OA

Journals and monographs that are openly accessible– the publisher does not require a subscription fee or impose an embargo period – are Gold OA.

Green OA

Scholarly content that has been published in a traditional journal or monograph and is openly accessible online through deposit in an online repository is considered "Green" Open Access. e-Publications@Marquette is an institutional repository and previously published articles openly available there are Green OA.

Institutional Repository (IR)

Marquette’s institutional repository, e-Publications@Marquette , is an organized digital collection of scholarly material produced by Marquette faculty, students, staff, and affiliates. This collection of intellectual works includes material such as theses and dissertations, journal articles, working papers, conference proceedings, and presentations. The purpose of the IR is to preserve scholarship and make it openly accessible for current and future researchers.

Metadata

Metadata is data used to describe other data. In the case of e-Publications@Marquette a metadata record accompanies each document and citation. Metadata includes elements such as Title, Author, Author Institution, Date of Publication, and Abstract. Correct and complete metadata is important for search engine discoverability and documentation of publications and versions. Metadata is also important in the management of research data sets, and may include many more elements including file name, lab notes, coding guides, etc. (Repository staff are available to assist with metadata entry and questions)

Open Access (OA)

Open Access allows for scholarship to be made freely available online with no fee or subscription required. Open access is compatible with peer review and copyright. For a more in-depth overview of Open Access, see Peter Suber's introduction.

Pre-print Version

A draft of an article before it has been peer-reviewed and later revised by the author.

Published Version

The final version of an article as it appears in publication. This is similar to the author / accepted version but includes publisher specific formatting and editing. Some publishers allow this version for deposit. The published version is also referred to as the "definitive version," the "copy of record," or the "final version."

Publisher Permissions & Policies

Rules agreed upon by an author and publisher that regulate the publication, distribution, use, archiving, re-publication, and access to the author's work.