Frequently Asked Questions

Information for Authors:

How do I add things to the repository?

Please email muepublications@Marquette.edu or update the Faculty Success Database. We generally can add your new item to the Institutional Repository (IR). If your article is published in a journal, we will then check the rights of your article to determine if we can host a copy on e-Pubs. If that’s allowed, we’ll then add your item to the repository. We will do our best to find your article, however, we prioritize articles published in the past 10 years for inclusion.

Can you add my book chapter?

Most journal articles and many book chapters are eligible for deposit in e-Publications@Marquette. The most commonly allowed version for deposit is the "Author’s Version.” Repository staff will work with your publisher to gain permission to deposit your work. If the publisher does not grant deposit, we can still create a record with a link to the subscription access site.

If you have a copy of your publication agreement you may refer to it for further clarification of your specific copyright permissions. If you have negotiated a different agreement from the standard agreement with your publisher, please pass this on to the repository staff as you may have additional rights to deposit beyond what the publisher grants by default.

If I deposit with e-Publications@Marquette, who holds the copyright for the work?

e-Publications@ Marquette does not hold copyright to the works posted. Copyright permission remains with the author(s) unless a previous agreement has been reached with a publisher. Most items created before 1930 are in the public domain, but feel free to contact us if you have questions about a specific item. E-Pubs has the right to edit files for accessibility (machine readability, image descriptions, file type discontinuation) and to make copies as part of reasonable availability and preservation activities.

What if the material I wish to deposit has multiple authors?

e-Publications@Marquette will accept deposits with multiple authors so long as at least one author is affiliated with Marquette University, and the material is not restricted by any publication agreement held between the work’s authors and the publisher.

Multiple authors at MU: To deposit an article with multiple authors affiliated with Marquette University, only one of the authors needs to deposit the work with e-Pubs.

Co-authors from Different Institutions: You can also submit collaborative works with co-authors from different institutions. Procedures for depositing these documents are the same as publications by a single author. Only the author from Marquette needs to agree to deposit the work.

Can I deposit an article that has already been published in a journal?

Absolutely. We will try to get permission to reprint from a journal. However, this depends on what that journal allows. This is usually specified in a publisher’s agreement with the author. e-Pubs will post any deposit as long as the copyright agreement with the previous publisher allows us to do so. OpenPolicyFinder is an excellent tool for quickly checking many publishers’ default permissions agreements.

What if my publishing agreement allows deposit of my journal article in an institutional repository, but only if the article meets certain conditions?

Publishers may request special conditions for posting in Marquette's e-Publications repository. e-Publications@Marquette makes every attempt to accommodate these conditions.

Many publishers allow use of the author's final, accepted version in institutional repositories (this version is post-peer-review, with any corrections, but prior to publisher formatting and pagination). These can be uploaded, without the publisher formatting. We will link to the published version in the record as well.

In general, the “Author Version” is the preferred version for deposit in the IR. If the publisher allows deposit of the "Published Version," repository staff will obtain a copy to place into the IR.

I’ve published a slightly revised form of a working paper in a journal. Can the “Accepted Version” remain in the IR?

Yes—e-Publications@Marquette can host both a working paper and a published article. Many journals have no restrictions on working papers that preceded the “Published Version.” You should check your author agreement to confirm that there is no problem with leaving the working paper on the site. The repository would constitute non-commercial use.

Assuming the working paper remains posted in the repository, it is a good idea to include the citation to the published article on the cover page of the repository working paper. Please contact the repository administrator to request this change.

Why aren’t all the authors of my paper listed?

We include up to 4 authors as individual contributors in the record. Additional authors are added in the comments section of the record.

I don't have electronic versions of old working papers that I'd like to include in the repository. Is it okay to scan the printed page to a PDF file?

If you have a physical copy of an article you would like to deposit with e-Pubs, bring a copy of the article to the Digital Programs Office. Repository staff will scan and upload a digital copy for you. Bringing a physical copy of an unscanned document directly to e-Pubs is a great option because we use OCR (Optical Character Recognition) technology to create a text version of your article. Documents scanned by repository staff will be fully text searchable, while maintaining the document’s original format.

Can I deposit related files (sound clips, data sets, etc.) to accompany an article?

Yes. Additional Files you deposit will appear accompanying the main article as “additional files.” If you provide a short description for each additional file, it will appear on the website.

Please note that anyone accessing additional files must have the necessary software to open the files; said software is not provided by e-Pubs or the bepress system.

How do you deal with AI and LLM harvesting?

We share your concern regarding AI harvesting and institutional repositories. We are working with our vendor, Elsevier, to ensure that your work is not harvested from our platform. Elsevier has been in litigation with many of the sources of data used in LLMs, which decreases the likelihood of works from the repository being used. We are monitoring the various cases around AI to understand the legal guardrails as they are constructed.

I need to have my data in a repository. Help!

First, start with the university data management guide:https://www.marquette.edu/research-sponsored-programs/data-management-planning.php If your research is complete, submit a data set to the ePublications repository at the following link:https://forms.office.com/r/kS3Bv5pZMB

Readers:

Who do I contact to get a copy of my relative’s thesis or dissertation?

If you have access to interlibrary loan, we encourage you to request the item from your local library. If you are unable to use interlibrary loan, email muepublications@marquette.edu. Please include your relative’s name and date of graduation to help us find their work. Regardless, the thesis or dissertation will arrive as a PDF.

Can I reuse material that I find in e-Publications@Marquette?

Materials within e-Publications@Marquette are generally under copyright, unless a license is indicated in the record for the item. We cannot grant licenses for reproduction, distribution, display, broadcast, performance, or derivative works. e-Publications@Marquette solely requests the limited permission of the rights holder to display and distribute items digitally via the repository. Any requests for reuse of materials found within the repository should be directed to the rights holder. For help determining the rights holder of an item, please contact us at muepublications@marquette.edu and include the title and URL of the item you are interested in reusing.

“Restricted Access”: How do I access this item?

This item has restricted access due to copyright consideration or the author’s request. We treat many of these items like we would a book on the shelf in the library.

If you would like to access the full text of this item, please request it through your local library’s Interlibrary Loan department.

If you have further questions or you do not have access to a library, please contact us at muepublications@marquette.edu and include the title and URL of the item that you wish to access.

As a disclaimer, in most cases we will not be able to honor requests for access to restricted materials that do not come through Interlibrary Loan departments.

Contacts

If you have additional questions about the Marquette Institutional Repositories or e-Publications@Marquette, or if you need technical support, contact muepublications@marquette.edu

Danelle Orange, Digital Programs Librarian danelle.orange@marquette.edu

Sharon Olson, Digital Programs Technician sharon.olson@marquette.edu

Leslie Quade, Digital Programs Technician leslie.quade@marquette.edu